Everything and everyone in one place

No matter how large the project or how many projects you supervise, you always get a clear picture of everything what happens.

Model projects and guided data mapping can standardise the vocabulary and methodology used in multiple companies and so reports can be centralised and analysed much easier.

And built-in collaboration tools enable efficient work with external advisers.

Key Features

  • Automated task management

    Every time you add new information in the platform a task is automatically created and assigned including dependencies to other existing tasks.

    Tasks automatically update or close to match the status and owner of each item.

    This ensures that, no matter how large your project is, every action that needs to be done is accounted for.

  • Information and collaboration tools

    Compliance cannot be done only by the compliance department.

    Sypher Suite enables people from multiple departments and companies to exchange messages, see who is doing what and participate in solving tasks.

  • Model projects

    Model projects allow you to standardise the lists and methodology used by other projects. You can define, for example, a list of data types or systems to be used when users are mapping their processing activities. Every item in a model project can be fully populated with relevant information, saving time later when data is reviewed.

  • Multiple projects

    Manage and see what happens and the things to be done in multiple compliance projects.

  • Multi-language interface

    Sypher Suite is a multilanguage platform by default. Users can work and enter data in the language required by the local data protection authority. Reports however can be exported in your group reference language.

  • Active Directory/LDAP authentication

    You can use LDAP (Lightweight Directory Access Protocol) to authenticate end users who access Sypher Suite with a directory server such as Microsoft Active Directory, OpenLDAP or Azure Active Directory. Secure LDAP, also known as 'Lightweight Directory Access Protocol (LDAP) over Secure Sockets Layer (SSL) / Transport Layer Security (TLS)' is supported.

    LDAP authentication is one of the widely used approach in enterprise grade applications. LDAP is used as central repository for user information and applications will connect to this repository for user searches and authentication.


3D Mapping validator

You cannot analyse compliance for an activity that was not identified. Or disclose a data transfer you don’t know about.

Our validation engine combines and analyzes information from multiple sources and angles to help identify common data mapping errors or omissions and to provide suggestions.

Key Features

  • Data mapping validator

    Questionnaires and interviews can only find what the people answering them know or remember. That’s not reassuring, when your entire GDPR compliance analysis depends on them.

    Our proprietary validation engine combines and analyzes information from multiple sources to help identify common errors or omissions and to provide mapping suggestions.

  • GDPR logic module

    GDPR projects are complex and difficult to manage. This makes them prone to errors.

    Sypher Suite uses a custom developed GDPR logic module to split the analysis process into multiple layers and smaller parts that are much easier to understand and perform correctly.

    It also shows context relevant recommendations and validation. And keeps track of the dependencies that need to be completed in order to finish the formal review of a processing activity.

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Robust review and change management

Sypher Suite’s built-in change and review management system ensures that everything that goes into your GDPR documentation is verified and information is reviewed on a regular basis.

Sypher Suite’s built-in change and review management system shows you exactly what information needs to be reviewed, notifies the compliance team when relevant changes are detected and ensures that every information is reviewed on a regular basis.

Key Features

  • DPO dashboard

    The place to see, search, order by status or risk score, check progress or allocate every data processing activity that requires attention.

  • Formal review process

    With many people submitting and changing information on a regular basis it's way too easy to end up not knowing what was approved or not. Sypher is designed to make sure every change in key areas gets through a review and approval process.

  • Project validation dashboard

    Someone went on holiday and forgot to finish the mapping? A new contract with a company never made it into the documentation? This is where you can easily find the needles in the haystack before they become a pain in the foot.

  • Registry versioning

    Your data mapping and documentation will need periodic revisiting and updates. We make it easy to schedule review reminders and we also keep a history of previous project versions. So you can pick any previous version and export your company data story as it looked at that specific moment in time.

  • Risk scoring

    Should you do a DPIA or not? When reviewing an activity the platform will show the risk factors and risk score (based on WP 248 rev.01)

  • Track changes

    Get detailed logs that show you exactly what changed and where. And whether the change was made by business users and requires special attention.

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Smart monitoring

The platform will notify activity owners when relevant changes are detected, show them what's new and even reopen documents that need updating. It’s that simple!

Key Features

  • Risk monitoring

    In a sea of changes, how do you know where to look?

    Sypher Suite monitors data entered or updated by users to detect when changes to the previously known risk profile and automatically reopens impacted activities for review.

  • Review rules

    Define standard or custom review intervals for processing activities, systems, contracts or every other important information in your project.

  • Smart documents

    Create information notices that monitor your records of processing activities, detect relevant changes, reopen, notify the person responsible and show them the content that requires updating.

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Galactically better than spreadsheets

Sypher Suite generates searchable real-time visual maps of your activities, creates your records of processing activities and exports them in a customisable PDF or spreadsheet form.

Key Features

  • Registry configurator

    Customize the information in your records of processing activities to match the requirements of your local data processing authority or your internal needs.

  • Multiple registry formats

    Export the records in spreadsheet form or as a pdf. Custom formats are also available on request for private cloud or on premise installations.

  • Visual maps

    Trying to understand how you use personal data by reading a spreadsheet is like driving by looking at a list of GPS coordinates.

    Visual maps let you understand easier how data flows inside your company and provide editing and dynamic filtering capabilities.

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Integrated data subjects request manager (DSRM)

Missing the deadline for a data subject request is a sure way to prompt a complaint to the authorities.

The DSRM module tracks all open requests and notifies you if the deadline is approaching.

Key Features

  • Customisable DSRM flows

    Allows you to define custom specific steps to be completed when processing a data subject request, for each type of request.

  • Fully integrated

    Requests use the lists of data subjects identified in your current data mapping. They are also integrated with the rest of the documentation allowing you to filter and export your records of processing activities specifically for the type of data subject selected.

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Easy to use

People hate filling out long surveys and questionnaires. It takes a lot of time and many times they simply don’t know the answers.

Our friendly mapping interface breaks the questionnaires in smaller parts, provides examples and suggestions and asks only for information that can usually be provided from the top of the mind.

It requires less training and less working time, making it easier to involve other departments.

Key Features

  • Guided mapping

    Business people hate filling out GDPR questionnaires. It takes a lot of time and many times they simply don’t know the answers. Our friendly mapping interface provides examples and suggestions and asks only for information that can usually be provided from the top of the mind. Leaving additional details to be filled in later, when needed, with help from the compliance team.

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Customisable and migration friendly

One size doesn’t fit all. That’s why we offer “on premise” and private cloud installations that can be configured to better match your organization requirements.

And there is no need to start again from scratch. Our team and partners can help you import the existing spreadsheets and documentation into Sypher Suite.

Key Features

  • API tools

    Push and pull information from your ERP or other software directly into the platform.

  • Customisable GDPR logic

    Add or remove fields, change what information is mandatory, modify questions etc. It's all possible when choosing private instances.

  • Export/import tools

    Migration to and from the platform is easier with the build in export and import tools that allow you to process and extract the information in spreadsheet form.

  • Private instances

    Choose between single tenant platform instances in the cloud or installation on your own internal infrastructure.

  • Questionnaire generator module

    Create custom, print friendly questionnaires, with an easy to use interface.